10 Ways to Stop “Churn Baby Churn” with B2B Customers

Media Inquiries: Contact Karen Budell, CMO

Media Inquiries: Contact Karen Budell, CMO

Customer loyalty is critical for any business. Loyal B2B customers are made; they don’t just happen. Yet, between vendors and customers there is a disconnect around what drives loyalty. To many vendors it comes from using the product, it remains installed and renewals paid. To the customer, it means products perform as advertised, additional value in the form of information, expected experiences and access is received over the lifecycle.

Just because a product isn’t tossed out doesn’t mean a customer is loyal. The size of the investment, extent of process changes made to integrate the product, and/or the hassle factor in switching out are hurdles that deter customers from hastily churning. They refer to it as being “stuck” or “hostage”.

Value is in the eye of the beholder. It is multi-dimensional and contextual. Customers perceive value as realized over time and cumulative. It’s the summation of the pluses and minuses of the customer experience. Understanding what “loyal” means in the eyes of the customer is key to how vendors can avoid churn.

Guy Nirpaz, CEO of Totango, a customer success and user engagement vendor, believes “If all you do is focus on value and do it right, you don’t need to worry about the rest.” When Totango first started, Nirpaz believed that customer success was an analytics problem. Five years later, he’ll tell you “it’s actually a contextual value problem because the definition of value changes over time.” Vendors need to “continuously drive momentum within customers.”

Connect In the Now: Preparing Your Brand to Engage with Today’s Consumers

Learn how brands can take advantage of new ways (mobile apps, messaging, connected devices, and more) to engage with customers in real-time to turn a live experience into an opportunity to proactively improve.

Many companies are embracing analytics to help spot customers that might churn based on their behavior patterns. But the analytics tracked need to be the right ones and show the link between vendor behavior and customer churn. That linkage is key to convincing organizations there is a big pink elephant in the room.

Nirpaz advocates that organizations adopt a health score comprised of five leading indicators:

  • Usage and engagement
  • Attainment of business outcomes
  • Utilization and coverage
  • Customer feedback
  • Operational metrics (such as support, payments…)

Usage and engagement is, in Nirpaz’s opinion, an indicator of satisfaction and value. Totango’s Service Detail Record tracks detailed usage at the user, account, product and transaction level. Comparing trend lines enables vendors to easily spot changes in customer behavior. It’s then up to the vendor’s customer success manager to ask “Why?”

A key question to ask and which all too many companies skip hoping instead to find the answer in their datIt’s not there. Asking “Why” reveals how and what the vendor needs to change to reduce churn.

In our experience, the ten B2B best practices that reduce churn are:

1. Keep the customer-to-CSM ratio between 25 and 50.

Keeping the ratio below 50 enables front line personal to develop real personal relationships with customers and have the time to meaningfully impact the customers’ definition of success. Enterprise customers perceive greater value and are more loyal when the help they receive is customized to their situation instead of being generic.

2. Implement company-wide transparency and real-time reporting of customer health scores.

Every employee, regardless of function, impacts customers, directly or indirectly. When employees are blind to how satisfied customers are, they don’t have the opportunity to make informed changes to how they work. Customer health scores are not a secret; sharing them empowers every employee to make a difference.

3. Have the CEO and leadership team model the company’s customer values in their behavior.

Employees look to leaders and emulate their behavior. Which is why having posters and platitudes around customer-centricity fails every time when leaderships’ actions do not mirror their words. The fastest way to pivot a company to be customer-centric is to hold management accountable, starting at the top, for their actions.

4. Customer Success, Marketing, Professional Services and Sales jointly own customer-facing processes.

Organizations are rife with silos which imped value-creating customer engagement and alignment. Instead of ‘handing’ a customer off from Marketing to Sales to Professional Services to Customer Success, bring the groups together and charter them to collective re-engineering their processes to not only streamline customer engagement but also increase value delivery, as defined by the customer.

5. Measure CSMs on their customers’ satisfaction, business outcomes, and CLV and compare that to cohort benchmarks.

Customer Success managers today are often measured on renewal rates and up/cross-sales. The result is behavior focused on the next transaction instead of customer lifetime value. While revenue is important, future revenues comes more easily if customers achieve their outcomes, of which product usage is only a small part. Measure CSMs on Totango’s health metrics as well as within and across like customer groups and cohorts; the trends lines will be accurate and insightful.

6. Replace periodic check-ins with contextual engagement.

Check-ins consisting of “how are you doing and do you have any questions?” are appreciated by the customer once or twice. Front line employees should look at customer product usage, trouble tickets, etc. compared to benchmarks and from that to craft the scope and content of routine check-ins. That’s the secret of customer loyalty; make it all about them and advice they can act on right away.

7. Continuously capture and make available to customers tribal and domain specific knowledge.

In every vendor organization is a treasure trove of knowledge and expertise; share it. Value, in most cases, is defined by B2B customers as access to the knowledge, experience and best practice that is in the heads of Professional Services, Customer Success, Engineering, etc. Leaving it in their heads is a disservice to the organization’s potential as well as to customers. Leverage it and turn it into your key differentiator.

8. Use post-purchase journey maps to identify key trigger points and align processes.

Most companies believe they understand their customers’ post-purchase journey. If they did, churn would not be such a hot topic. Instead of guess, journey map the desired and expected post-purchase experience. Loyal and defected customers will gladly what they expected and were the vendor mis-stepped. That becomes your blueprint for change management; it’s a faster and easier approach.

9. Enhance products with multi-channel engagement and just-in-time education.

Replace the traditional method of calling customer support or emailing when a customer has an issue or gets stuck. Embed into your products text chat, video calls, Skype phone calls, hardware ‘call home’ protocols or a direct link to a peer-to-peer community so the user can get the advice they need. If they have to stop and wait for an email response, they’ve lost work productivity and just might not use the product.

10. Set customer expectations during onboarding.

Customers come into the onboarding process with preconceived notions based on other similar products they’ve used in the past. Vendors, however, believe that customers have a blank slate of expectations. Understand those preconceived expectations and clearly and directly address them during onboarding. Also set the expectations of what they can expect in terms of cadence of contact and scope; it’ll go along way.

2015 should be turning point year. Customer success use cases are increasingly becoming more sophisticated and companies, with the help of technology, are looking at customer relationships holistically. The debate is shifting from whether companies should invest in customer success to how they can build it into a world-class function. Lastly, new metrics for measuring customer success and the cost of that success are being developed and socialized. In the next article of this series, I’ll explore a new, more meaningful model, for measuring customer success.